14 Best Construction Management Tools in 2025
👋 Hey, Kyle here! Welcome to The Influential Project Manager, a weekly newsletter covering the essentials of successful project leadership.
Today’s Overview:
Choosing the right tech stack in construction is critical. Whether you specialize in roads, hospitals, industrial, or mixed-use projects, the right tools can make or break your success.
As project managers, you take on a lot of risk—managing people, equipment, and materials while staying on schedule and budget. It’s a tough job, but the right tools can make it easier.
So, I’m breaking down some of the tools that have defined my project management success (and the success of many of my project manager friends).
🏗️ Presented by Outbuild!
Outbuild is designed for one thing: to make construction scheduling easy, connected, and effective. Here’s why top contractors rely on it:
✅ Easy to use: Drag-and-drop features and user-friendly layout mean your team can hit the ground running. No long training needed.
✅ Everyone has access: Let your trade partners, PMs, and PEs all log in, plan their work, and communicate directly.
✅ Seamless integration: Sync your scheduling and field planning effortlessly with Procore. Outbuild keeps all your project workflows in one place.
✅ Real-time reporting and analytics: Track project progress, delays, and resources with powerful analytics that help you make fast, informed decisions.
Outbuild helps you manage projects better, so you can focus on what truly matters.
👉 Book a live demo (30 day free trial included).
🛠️ 14 Best Construction Management Tools in 2025
Filed under: Construction, Project Management
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Effective project management requires strategy.
Juggling dozens of workflows in your head is a recipe for disaster. You can scrape by for a while, but you’ll eventually slip up.
A deadline missed. A budget blown. Clients unsatisfied, and your reputation takes the hit.
But you can prevent this from happening with the right project management suite.
Influential Project Management 101
Construction Project Managers who want to scale their operation effectively need project management tools that scale with them.
These tools should:
Help organize tasks and workflows
Integrate with other construction software
Be user-friendly and easily customizable
Offer time tracking and reporting features
Streamline communication with clients and collaborators
Choosing the right tech stack is critical. Whether you specialize in roads, hospitals, industrial, or mixed-use projects, the right tools can make or break your success.
So, I’m breaking down some of the tools that I have either used, demoed, or would consider using immediately.
Let’s dive in.
Best construction project management tools for project leaders
Countless tools for construction project management exist to make our lives easier.
But these stand out to me:
1. INGENIOUS.BUILD
The ultimate operating system for construction & real estate development.
From preconstruction to handover, INGENIOUS.BUILD simplifies complex workflows by combining project financials, management, and documentation into one seamless platform.
Features
Here’s why I love INGENIOUS:
Scalability: Whether you're running a small project or a massive development, this platform grows with you.
Frictionless Collaboration: Break down silos with tools designed for seamless teamwork across teams and stakeholders.
Real-Time Tracking: Stay updated with live project data to make better decisions faster.
Custom Integrations: Connect INGENIOUS to your favorite industry-standard tools for a tailored experience.
It’s everything a project manager needs for managing tasks, relationships, and processes.
> Learn more about INGENIOUS.BUILD
2. Notion
Best all-in-one workspace for project managers.
Notion is the Swiss Army Knife of project management tools. When you need to write, plan, collaborate, or get organized, Notion is your go-to place.
Whether you need a digital notebook, personal wiki, or an elaborate planning system for your next project, Notion has it all. It’s like a blank canvas you can mold to suit your needs.
I use it to support all of my projects, meetings, investments, and digital information. I also run much of my content workflow out of Notion.
Features
Here’s why Notion stands tall:
Flexibility. It lets you create customized pages with databases, calendars, kanban boards, and more.
Interlinked Data. Easily create connections between pages, data, and files for seamless navigation.
Collaboration. Even as a project manager, you need to work with others. Notion is great for sharing and collaborating.
Rich Content Support. Notion supports various content types, including texts, images, files, checklists, and code snippets.
You can use this as the core of your productivity suite, making your project management experience a breeze.
3. Procore
A construction-specific management platform built for end-to-end project workflows.
Procore offers everything from document control to financial management.
Connect your teams with a single digital access point for all project documentation and integrates directly with the many other industry tools.
Features
Here's why Procore is leading the way:
Scale. Handles projects of any size without compromising functionality.
Integration. I’ve yet to find a tool that doesn’t work flawlessly with Procore.
Real-Time Collaboration: Keep everyone on the same page with live updates and reporting.
Construction-Specific Workflows: Streamline document control and customize workflows to fit your project’s needs.
The software is made to see everything you need to manage work and get results.
4. Outbuild
A lean construction scheduling and planning tool designed for The Last Planner System®.
Outbuild is the first, fully-integrated scheduling and planning software built specifically for construction.
From master scheduling to weekly work plans, it simplifies the implementation of The Last Planner System®, helping teams optimize workflows and achieve outcomes.
Features
Why Outbuild shines:
Built for LPS. Designed specifically to support Last Planner workflows.
Make Ready Planning. Streamline planning to prepare look ahead tasks for execution.
Roadblock Tracking. One place to see every actionable item your team is working on. Manage expired, open, or removed constraints in real-time, all while being integrated with Procore RFI's.
Data & Analytics. Gain actionable insights with reporting tools for continuous learning.
User-Friendly Interface. Get started quickly, even for teams new to lean planning.
Outbuild’s software bridges the gap between planning and execution, enabling continuous improvement on every project.
5. Miro
A digital whiteboard for visual collaboration and brainstorming.
Miro is great for project managers who think visually. This digital whiteboard lets teams brainstorm, plan, and design collaboratively in real-time, whether they’re in the same room or across the globe.
Features
What makes Miro effective:
Simplicity. It’s incredibly user-friendly.
Collaboration. Host workshops, design sprints, or planning sessions with ease.
Planning views. Helps visualize work streams and map out dependencies.
Scrum support. Build visually engaging Scrum boards to track your sprints in detail.
For visually inclined project managers, Miro is a no-brainer.
6. Krane
A supply chain management platform for smarter construction logistics.
Krane uses software and AI to eliminate material delays, reduces waste, and keeps your supply chain running smoothly. Designed with construction teams in mind, the platform simplifies material management from start to finish.
Krane serves as the glue between your supply (material, labor, equipment) to your demand (schedule).
Features
Here’s why Krane is practical:
Free Digital Delivery Board. Real-time visibility and proactive management for every delivery—right when you need it.
End-to-end material management. Oversee materials from planning through last-mile delivery, ensuring they arrive on time and exactly where needed.
AI First. Automate workflows and optimize material flow with Krane’s AI-powered insights.
Real-time Data. Get instant updates on materials and project progress, with reports tailored to field needs.
If you need confidence in getting the right material at the right time to the right place, Krane will help.
7. Smartsheet
A modern work management platform for project and portfolio management.
Smartsheet replaces static excel spreadsheets with dynamic tools for project tracking, collaboration, and automation.
Features
Here’s why Smartsheet shines:
Project management. Track and visualize your work however you prefer by switching with ease between views: Timeline, Grid, Card, Gantt, or Calendar.
Collaboration. Empower your teams to execute with speed, security and accountability – from anywhere at any time.
Forms and data collection. Collect and act on error-free, consistent data from internal and external stakeholders with forms customized with your brand's colors, images, and logos.
Automation: Implements workflows to eliminate repetitive tasks.
If collaboration and flexibility are your priorities, Smartsheet delivers.
8. Cogram
An AI tool for meeting minutes and action tracking in AEC projects.
Cogram saves time and prevents disputes by automating meeting minutes, tracking action items, and drafting reports—whether your meetings are virtual or in person.
Features
What makes Cogram excel:
Automation. Summarizes meetings and organizes action items instantly.
In-person meetings. Summarize online and in-person meetings (e.g., on the job site) and export minutes directly into your template.
Dispute Prevention: Records key decisions to minimize misunderstandings.
Security. Cogram is secure. It’s SOC 2 Type II-certified, GDPR-compliant, and stores no audio or video recordings.
For project managers who want to streamline communication, Cogram is a must-have.
9. Siteaware
A digital verification platform for site inspections and quality control.
Benefit from construction quality intelligence for your entire team.
SiteAware uses AI-powered tools to verify as-built conditions against plans, reducing errors and rework.
Features
Why Siteaware makes the cut:
Automated Inspections: Identifies deviations with AI-driven accuracy.
Real-Time Feedback: Provides instant updates on inspection results.
Progress Tracking: Monitors construction progress with detailed visuals.
Error Reduction: Helps eliminate costly rework by catching issues early.
Siteaware is perfect for project managers focused on delivering quality work efficiently.
10. SavvyCal
A scheduling tool to coordinate meetings with your team.
SavvyCal ensures your calendar works for you. It lets you control your availability, enforce themed workdays, and eliminate scheduling headaches.
Features
Why project managers love SavvyCal:
Custom Availability. Lets you tailor availability based on meeting types.
Collaboration. Share links to schedule without email back-and-forth.
Integration. Sync with popular calendar apps.
User-Friendly Interface: Makes scheduling easy for both hosts and participants.
For PMs looking to streamline their meeting schedules, SavvyCal is excellent.
11. inTakt
Best Takt Planning solution for construction projects.
inTakt is a purpose-built takt planning tool designed specifically for construction professionals.
With its highly-intuitive interface and powerful range of functions, inTakt streamlines the takt planning process and allows you to create large takt plans in minutes. Accessible on any device, inTakt makes managing progress and changes a breeze.
Features
What sets inTakt apart:
Schedule view. Update your schedule and monitor progress with ease. Export your Takt schedule to Primavera P6 (XML) and Excel.
Work Plan. Empower trade partners to create weekly work plans by adding subtasks.
Zone Map. Upload drawings, visually define zones, and track work progress with their intuitive Zone Map.
Reports. Track project performance with detailed reports on Clean Handoffs, Variance by Task, Reasons for Variance, and a Roadblocks Log.
For lean construction project managers ready to leverage the power Takt Planning, I’d start with inTakt.
12. Genda
Workforce, logistics, and safety management
$30 - $40 billion are lost annually to poor productivity on-site.
Genda is an operating system that empowers construction managers to optimize 3 key areas of their project: (1) Workforce management, (2) Site logistics, and (3) Jobsite safety.
Features
Genda has stand-out features:
Virtual hoist calling. Call hoists via mobile app, reducing delays and increasing productivity.
Training & Compliance: Customize digital orientations to keep team members updated with safety protocol.
Workforce oversight: Detailed visibility into site personnel, locations, and tasks.
Analytics & Reporting: Insights into workforce efficiency and operations.
Genda is an great choice for large sites requiring sophisticated logistics and workforce management.
13. Knowify
Comprehensive construction management software for the trades.
Knowify simplifies everything from budgeting to invoicing, giving project managers a clear view of their projects’ financial health. It also has the strongest QuickBooks integration in the construction space, meaning your data syncs between the two systems in real-time.
It’s everything in one place and accessible from anywhere, so it's ideal for busy business owners.
Features
Knowify shines for its:
Budget Management: Stay on top of costs with real-time tracking.
Invoicing: Generate professional invoices in seconds.
Reporting: Understand your project’s financial health at a glance.
Collaboration: Share insights and data with your team.
For PMs who need financial clarity, Knowify is a powerful ally.
14. Box.com
Cloud storage solution for project work.
Box.com is a secure, reliable cloud storage solution that makes sharing and collaborating on project files effortless.
Features
Box.com’s assets are:
Security: Protect sensitive project files with enterprise-grade encryption.
Collaboration: Share files easily and work with team members in real-time.
Integration: Connect seamlessly with tools like Slack, Teams, Trello, and more.
Cross-Platform Access: Get to your files from any device.
Box.com is perfect if you need a reliable and secure way to store your files online.
Getting Started with Influential Project Management
As a project manager, your time is your most valuable asset.
The ultimate goal of employing these project management tools is to give you more time to focus on what you do best — leading your team, solving problems, and strategic thinking.
Armed with the strategies we cover in this newsletter and these new tools, you’re well on your way to becoming a more productive and influential project manager.
May your projects be many and your troubles be few.
Happy managing.
Until next week,
Kyle Nitchen
Whenever you're ready, there are 5 ways I can help you:
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Not even close. A lot of tech that simply automates current inefficient practices. It is critical to get preconstruction process right first, then integrate internal and external owner/design builder planning, procurement, and project delivery teams. Furthermore, without objective, verifiable, current, local market construction task data, organized by expanded CSI MasterFormat, your dead in the water from day one. Come on Kyle! https://4bt.us/unit-price-book/