This is My Project Management Secret..🤫
How I manage $300M+ in projects (without the chaos)
Today’s Overview:
Most construction chaos isn’t caused by bad people—it’s caused by broken systems.
In other words, you’re stuck reacting to issues that should’ve been prevented.
ProjectOS gives you a complete operating system to lead calm, high-performing projects with total clarity.
Experience the future operating system for all development & construction projects with INGENIOUS.BUILD.
Managing construction projects is tough. Using multiple tools that don't integrate pulls you away from your main goal—delivering great projects. The good news? I finally found a solution that works—today's sponsor—INGENIOUS.BUILD. It combines project management and financial workflows in one easy-to-use platform.
Here’s what I love:
Billing & Invoicing: Automate your billing, create professional invoices, and speed up payment cycles.
Cash Flow Forecasting: Link your budget and billings to stay on top of your project’s financial health.
Change Orders: Manage everything digitally with real-time updates, so you're never in the dark.
Want to see how it works for you? Join me and dozens of top companies at INGENIOUS.BUILD and upgrade your project operating system today.
🤫 This Is My Project Management Secret..
Filed under: Project Management, Productivity, Tools
Hello my friend,
Ever feel like you're drowning in chaos instead of leading with control?
I manage 6+ complex construction projects, big teams, tighter deadlines, and ever-changing scopes, risks, and responsibilities—while running The Influential Project Manager and somehow staying sane.
People constantly ask: "How do you do it all without burning out?"
The answer isn't working more hours. It's working smarter with better systems.
And I'm not alone – when I study the project managers I admire, I learn that they have built excellent systems too.
Over the past decade, I've managed over $500M in construction projects.
Here's what I discovered: Most project chaos isn't caused by bad people. It's caused by bad systems.
Scattered spreadsheets.
Endless email chains.
No planning pulse.
Constant firefighting instead of preventing.
Sound familiar?
I got tired of it.
So I built my own system—one that keeps everything in ONE place, works from office to jobsite, and helps me lead calm, high-performing, antifragile projects.
Projects that don't break when things go wrong... they get stronger.
I call it ProjectOS.
And starting today, it's available to you.
ProjectOS is my complete operating system for leading construction projects.
This system has helped me:
Reduce project delays by eliminating communication gaps
Cut planning time in half with automated workflows
Stop firefighting with proactive risk tracking
Lead multiple projects without working weekends
Create clear accountability across every role
Track KPIs that actually matter to performance
Built in Notion. Battle-tested on real jobsites. Easy to customize.
I shared ProjectOS with my early list this morning, and builders are implementing it fast. One PM told me he saved 3 hours just in his first week. The feedback has been incredible—PMs are already seeing clearer communication, better control, and less chaos.
Stop letting projects control you. Start controlling them.
I hope you love it.
Start using ProjectOS today: The Complete Project Management Operating System
See you next week,
Kyle
PS: Got questions? Hit reply—I’ll help however I can.
PPS: Want to help spread me the word? Share this with a fellow PM who's tired of the chaos.
Whenever you’re ready, here are 4 ways I can help you elevate:
Read my Book. No Bullsh*t Project: A Project Manager’s guide to successful project leadership.
Install ProjectOS. My complete operating system for project leaders and their teams. A done-for-you toolkit—templates, agendas, KPI’s, and workflows—to run complex projects like a pro. (Our most popular product).
Join Antifragile Project Management. Supercharge your project leadership. My flagship program combining training, tools, and community. Book a discovery call to learn more.
Promote Your Business. Get your brand in front of 7,800+ highly engaged construction leaders and decision-makers with a 51% open rate.
Yip. Systems over goals.